Worship
Air flow plan: We will continue to use our current fans to blow air out until the outside temperature is in the 70-to-75-degree range then we will switch to blowing air in. Ken reported that he has spoken with HVAC vendors and they report that there are no quiet commercial fans. We will continue to search for an ultra quiet fan.
The OC discussed at length various possible solutions for the noise in the sanctuary. Mike reported that his decibel level app showed the noise level in the sanctuary was at 57 decibels in the middle of the room. This level represents a normal conversation but this would mean that the minister or other speakers at the front of the sanctuary could not be heard clearly. The consensus was that we should move the large black fan to the back of the sanctuary for now .
Sound system for the hearing impaired: Mike and Ken Reported that Warren Brown has been given the initial deposit funding for purchasing the equipment for the new upgraded system which should be installed in July . Mike also reported that he has told several hearing impaired members about an app that they could use to improve their hearing aide connection.
OC then discussed what to do with the sound equipment that had been removed from the sanctuary when the new system was installed. Mike is contact AllPro sound systems for a consultant to determine what value, if any, the sound equipment has and to see if it could be utilized in Fellowship Hall.
Events/Calendar Review
The Shooting Star film company rented our kitchen and Fellowship Hall on 5/2 and 5/3. They and we were both pleased with the experience with the exception of two of their large trucks tearing up the tree lawns on neighboring properties. Shooting Star will pay for the landscaper to repair the tree lawns.
Rev Randy’s Installation on June 5: Rev. Randy said that everything seems to be on track.
Tents: Ken Reported that there are two 12 by 12 pop up tents that are available as needed for Sunday services. The Large tent will be setup within the next couple of weeks on the east side of the building Big tent was set up on 6/4/22) .
Summer Services: June 12 will included the flower communion service, free-cycle and picnic.
Communications
David reported that contact information for the IT vendor has been distributed to all of the staff. Staff should contact the IT vendor whenever their computers are not working properly . The custodians should contact the vendor whenever there’s an issue after 5:00 PM or a renter internet issue. Ray reported that Spectrum now has a very discounted plan for home Internet services that provides over 300 to 400 gigabytes per second; UUCC now has a plan to provide 200 gigabytes. OC recommended that Don Stimpert investigate the option for a new internet plan for the church building
Social media: David and Randy reported that there have been several meetings on long term planning regarding social media and how to communicate UUCC’s mission and activities across all social media channels. The congregation needs to be involved in social media and be an active participant.
Buildings & Grounds
Repair of hallway ceiling, ceiling tiles and overhang roof: on hold until early summer Ken
Additional EV Charging Station: David reported that the solar panel company has not been responding to contacts from Don and that he, David, will now assume this task.
Operations manuals: Randy reported that numerous documents are in the process of being uploaded to the OC Google Drive from Rita and from several of the ministries. In addition Mike and Sharon have uploaded information and Shane Millet will be uploading financial information
The Shooting Star film company’s repair of neighbors’ lawns: We are awaiting the check from the film company to start the repair work. Our landscapers have already given an estimate for the work to be done .
Asbestos removal is scheduled for May 26: Ken
Copier lease: Rita reported that the lease is scheduled to expire by the end of December . She will be getting bids for a new copier from several vendors. Rita also reported that the folding machine is not working. OC recommended that we look into purchasing a new folding machine; we need to see if the new copier would have a folding system included in it. (update, our current copier has a basic folding option)
Welcome office: Rita Reported that there are only three volunteers for the Welcome office . OC asked her to write a article for the next eblast asking for new volunteers .
Cleaning Service started six weeks ago and is proceeding according to plan. This is a trial, 90 day contract. Ken will notify them that we are terminating the contract as we have enough staff coverage to meet our cleaning needs and there is not a Covid 19 deep cleaning need.
Lancashire Building: The contract with the construction company that had been using our parking lots for its employees who have been working on the Musician Tower will be closed out on May 31, 2022 as the work on the Musician Tower is nearing the end.
Sustainability
Landscaping: the Ministry for Earth and Building and Grounds have been working together to increase sustainability planning and operations. The MFE has met with our landscaper; an experiment on allowing our grass to grow longer will be started this month. Signage and notices in the UUCC eblast will educate our communities about this experiment. The first cut was May 9th at 4 inches and is planned for every two weeks.
Other
Parking Lot Potholes: Michael reported that there are several major potholes that need to be patched. Ken said that the contractor for repairing the potholes has been contacted and that they will start work soon after July 4th to repair them .